FULL SERVICE PLANNING, DESIGN & EVENT PRODUCTION MANAGEMENT & EXECUTION (Also known as Day of Coordination)

Our Full Event Planning Services offers a complete, end-to-end solution for your event needs. From the earliest planning stages to the final moments of your event, our team is dedicated to ensuring every detail is perfect and breathtaking. We specialize in creating memorable experiences tailored to your vision, preferences, and budget. We plan with passion, whether it is a small event to a baby shower or birthday we will be there through every step to help create, design and execute your vision with style & grace.

From start to finish, our full service package is for couples that want a professional with them every step of the way. We’ll plan and manage every aspect of your dream wedding, including venue sourcing to styling and Day-of Coordination.

This day is about you, and every element we create is a reflection of your love story. Our team is there to ensure every detail is perfection.

HOW IT WORKS

Through a collaborative process of personalized consultations, design presentations, and ongoing communication, we transform your ideas into an organized, inspired plan — and then bring it to life with precision and polish.

PLANNING SERVICES INCLUDE

1. Initial Planning & Consultations

• In-depth kickoff consultation to establish goals, vision, priorities, and budget parameters

• Creation of a custom planning calendar with key milestones and monthly task reminders

• Unlimited consultations via phone, text, and email for professional advice and real-time guidance

• Monthly (or biweekly) progress check-ins to review action items and track deliverables

• Personalized wedding planning dashboard or shared digital workspace for document organization

• Access to our preferred vendor list featuring trusted partners in every category

• Guidance on wedding etiquette, traditions, and guest experience enhancements

2. Budget Development & Financial Management

• Creation of a detailed, line-item budget spreadsheet with estimated vs. actual tracking

• Ongoing budget analysis and forecasting to maintain transparency and control spending

• Contract and invoice review to ensure clarity and compliance before signing

• Negotiation support to maximize value and minimize cost overages

• Guidance on gratuities, payment schedules, and tipping protocols

• Coordination of final vendor payments and reconciling post-event financials

3. Design, Styling & Creative Direction

• Development of a custom mood board and visual concept deck that captures the full sensory experience (color palette, textures, ambiance, floral direction, lighting tone, and layout flow)

• Venue design plan including floor plans, renderings, and optimal layout suggestions for ceremony, cocktail hour, and reception spaces

• Sourcing of specialty décor such as floral installations, drapery, chandeliers, signage, and art pieces

• Creative collaboration with floral designers, lighting techs, and rental companies to maintain a cohesive visual narrative

• Consultation on attire styling for the couple and bridal party to complement the event aesthetic

• Table design and tablescape curation: linens, chargers, flatware, glassware, and floral composition mockups

• Assistance with stationery design — invitations, menus, place cards, programs, and signage — ensuring brand consistency and elevated tone

• Scent and sound curation — recommendations for ambient music playlists and scent branding (candles, diffusers, etc.) to enhance atmosphere

• Oversight of custom installations (backdrops, arches, bars, photo walls, lounge areas) with artistic detailing

4. Vendor Sourcing & Management

• Research and recommendation of vendors best aligned with your vision, personality, and price point

• Attendance at vendor meetings, venue walkthroughs, and tastings for professional guidance

• Contract review and management for all vendors to ensure alignment and protection

• Maintenance of a vendor contact sheet and communication log

• Coordination of vendor load-in, setup, and teardown logistics

• Ongoing communication and updates with all vendors to ensure timing accuracy and design cohesion

• Assistance with menu design and catering logistics, including dietary preferences, bar selections, and signature cocktail curation

• Coordination with rental companies for tenting, lounge furniture, drapery, china, flatware, and custom pieces

• Management of transportation vendors for guest shuttles, bridal party vehicles, and valet teams

• Coordination of photography timelines and shot lists to ensure every key moment is captured

5. Guest Experience & Hospitality

• Room block sourcing and negotiation for hotels and accommodations

• Design and distribution of welcome bags and itineraries for out-of-town guests

• Coordination of guest shuttles, valet, and transportation logistics

• Assistance with RSVP management and guest list organization

• Creation of seating chart layouts and escort card displays

• Coordination of special accommodations and dietary restrictions

• Planning of weekend events such as the rehearsal dinner, welcome party, or farewell brunch

• Management of guest arrival experience — signage, greeters, welcome beverage stations, and music cues

6. Couple & Bridal Party Support

• Management of bridal party timeline, hair/makeup schedule, and getting-ready logistics

• Dress steaming, bustling assistance, and attire preparation on the wedding day

• Photography prep coordination — ensuring the wedding party, details, and first look are ready on time

• Delivery of meals, beverages, and emergency kits to the couple and bridal suite

• Cueing of bridal party for processional and reception entrances

• Management of personal item setup (bouquets, accessories, heirlooms, keepsakes, etc.)

• Coordination of bouquet preservation or floral repurposing after the event

• Assistance with personal vow or speech writing refinement if requested

7. Administrative & Communication Support

• Development of custom planning timeline for all vendors with deliverable deadlines

• File and document management (contracts, invoices, permits, floor plans)

• Coordination with venue management and catering teams for all deadlines and policies

• Submission of insurance certificates (COI) and vendor requirements to venue

• Management of permits and compliance needs for outdoor or private property events

• Ongoing timeline updates and vendor communication to ensure seamless coordination

8. Additional Concierge Services

• Assistance with marriage license preparation and filing

• Honeymoon planning and itinerary guidance

• Rehearsal dinner coordination and styling

• Coordination of after-party or farewell brunch logistics

• Gift and card collection management post-event

• Vendor thank-you coordination and tip distribution

• Management of event cleanup and return of rentals/personal items

• Post-event debrief and follow-up to ensure all final details are completed

  WEDDING DAY EXECUTION

  Your wedding day should feel effortless every moment flowing seamlessly, every detail in place, every emotion captured. Our team manages the behind-the-scenes orchestration with precision and calm, allowing you to be fully present and immersed in the experience.

  From early morning preparations to your grand send-off, we ensure the day runs flawlessly executing your vision exactly as planned, beautifully, and stress-free.

  PRE-EVENT PREPARATION & FINAL CHECKS

  • Final timeline confirmation with all vendors 1–2 weeks prior to the wedding

  • Distribution of vendor contact sheet, floor plans, and logistics maps to all relevant parties

  • Final walkthrough of the venue with the catering manager and lead vendors to confirm setup locations, power sources, and flow

  • Review of the Banquet Event Order (BEO) for accuracy, guest count, and meal details

  • Verification of rental deliveries (tables, chairs, linens, chargers, draping, lighting, etc.)

  • Weather monitoring and implementation of backup plans if necessary

  • Coordination of final payment envelopes and gratuities for distribution on the day-of

  MORNING OF WEDDING

  • Early arrival of lead planner and assistants to oversee all vendor load-ins and setup

  • Styling of the bridal suite: ensuring champagne, water, light snacks, emergency kits, and all details (invitations, jewelry, shoes, rings, dress) are ready for flat-lay photography

  • Timeline management for hair, makeup, photography, and transportation schedules

  • Delivery of bouquets and boutonnieres with labeled distribution to bridal party

  • Check-in with all vendors upon arrival to confirm setup needs, timing, and readiness

  • Supervision of ceremony setup: chairs, altar décor, aisle markers, music cue testing, and guest comfort items (umbrellas, fans, blankets, etc.)

  • Coordination of first look or private moments between couple and photographer

  • Bridal party and family photo management according to timeline

  • Oversee groom and groomsmen readiness, boutonnière pinning, and photo prep

  CEREMONY MANAGEMENT

  • Coordination of ceremony rehearsal (prior day or morning-of) with officiant and wedding party

  • Vendor coordination with musicians, officiant, and photographer for timing and cues

  • Guest arrival supervision — greeting, usher direction, and program distribution

  • Cueing of processional music and bridal party entrances with precision and pacing

  • Troubleshooting guest or vendor issues discreetly (late arrivals, sound issues, etc.)

  • Assistance with ceremony rituals (unity candles, cultural traditions, family readings, etc.)

  • Coordination of recessional and transition of guests to cocktail hour

  • Post-ceremony cleanup and décor transfer from ceremony site to reception (if applicable)

  COCKTAIL HOUR MANAGEMENT

  • Supervision of guest flow and comfort — ensuring beverage service and passed appetizers begin on time

  • Styling and setup of lounge areas, cocktail tables, and bar décor

  • Cueing of live music or entertainment and sound checks

  • Coordination of couple’s private cocktail or photo session

  • Management of family portraits and group photos with photography team

  • Oversight of transition between ceremony breakdown and reception setup

  • Monitoring guest timing to ensure smooth transition to dinner reception

  RECEPTION MANAGEMENT

  • Final inspection of reception area before guest entry: centerpieces, candles, linens, place settings, escort displays, signage, and lighting ambiance

  • Cueing of DJ/Band and emcee for grand entrance and formalities

  • Directing of catering staff for precise meal service timing

  • Coordination of vendor dinner service and break schedules

  • Supervision of bar service, dessert stations, and specialty installations (photo booth, boba bar, cigar lounge, etc.)

  • Cueing and coordination of all reception highlights:

    • Grand entrance

    • First dance

    • Parent dances

    • Welcome speeches & toasts

    • Dinner service & transitions

    • Cake cutting

    • Bouquet and garter toss (if applicable)

    • Open dancing

    • Last call and final dance

  • Real-time troubleshooting (guest seating adjustments, dietary changes, vendor delays, etc.)

  • Timeline adjustments as needed while maintaining flow and atmosphere

  • Monitoring of ambient elements: lighting levels, music tempo, temperature comfort

  LATE NIGHT & EVENT CLOSE

  • Coordination of late-night food service or dessert bar setup

  • Organization of grand exit logistics (sparkler send-off, car departure, confetti, etc.)

  • Assistance with couple’s exit preparation: belongings, touch-up, and transportation

  • Collection and secure packing of all personal items, gifts, and keepsakes

  • Oversee breakdown of rentals and décor items ensuring proper vendor pickup

  • Supervision of venue strike and final walkthrough to ensure no items are left behind

  • Distribution of final payments and gratuities to vendors per couple’s instruction

  • Post-event debrief with staff and vendors to confirm successful closeout

  POST-EVENT FOLLOW-UP

  • Coordination of floral repurposing or donation to hospitals or charities (upon request)

  • Return of rental or personal items to proper vendors or family members

  • Post-event summary and review of vendor performance

  • Assistance with thank-you note tracking or gifting follow-up

  • Optional next-day brunch coordination or farewell gathering

  ON-SITE SUPPORT TEAM

  To ensure seamless execution, we staff based on event complexity and guest count:

  • Lead Planner: Oversees all logistics, vendor coordination, and client communication

  • Assistant Coordinators: Manage setup zones (ceremony, cocktail, reception) and timeline checkpoints

  • Design or Décor Lead: Supervises styling, tablescapes, and design consistency

  • Logistics Runner: Handles vendor arrivals, deliveries, and errands

  • Production Crew (as needed): Setup and teardown support for large-scale installations

  Staffing is customized to ensure every element is attended to with care, precision, and professionalism.

  INVESTMENT $10,000

THE DIFFERENCE: PARTIAL VS. FULL SERVICE PLANNING

Our Full Service Planning, Design & Event Production package is for couples who want a dedicated planner from start to finish — someone to guide every decision, curate every vendor, and build the event vision from the ground up. It’s an all-encompassing experience where we manage every step, from concept creation and budgeting to full execution and event production.

By contrast, our Partial Planning Service is designed for couples who have already begun their planning journey. You may have secured your venue and a few key vendors, or already have a strong idea of your style and design direction. We step in to refine, organize, and complete your plans — ensuring every detail is cohesive, coordinated, and executed flawlessly.

It’s the perfect blend of independence and professional support — giving you expert guidance and peace of mind while maintaining the personal touches you’ve envisioned.

HOW IT WORKS

Whether you’re midway through planning or nearing the final stretch, our Partial Planning package provides the structure, resources, and professional insight to pull everything together seamlessly. We’ll review what you’ve booked, fill in the gaps, tie up loose ends, and ensure your wedding day unfolds without a hitch.

This is ideal for couples who want to enjoy the fun parts of planning while leaving the logistics, communication, and execution to a trusted professional.

THE BENEFITS

You’ve laid the foundation now let us bring it to life. With Details by Kellie & Team, you’ll have unlimited access to expert guidance, curated recommendations, and full-day coordination. You’ll save countless hours, avoid stress, and gain the assurance that your wedding will be executed with precision, beauty, and grace.

Our goal: to allow you to actually enjoy the experience, knowing that every moving piece is handled by professionals who care as much about your day as you do.

WHAT IT INCLUDES

PLANNING SUPPORT

You’ll have ongoing access to Details by Kellie & Team for professional planning support throughout the process — including unlimited consultations via phone, text, and email for advice, feedback, and clarity whenever you need it.

Our Planning Services Include:

Consultation & Organization

• Initial planning audit and consultation to evaluate completed work, identify gaps, and create a tailored plan moving forward

• Development of a custom planning calendar with checklists, key deadlines, and milestone goals

• Unlimited professional communication for ongoing guidance and vendor communication assistance

• Access to our exclusive planning templates, preferred vendor list, and trusted industry connections

• Monthly or biweekly planning calls to track progress and ensure all details remain on schedule

Budget & Logistics

• Review and refinement of your existing budget with recommendations for smart allocation and savings opportunities

• Creation of a budget tracking spreadsheet with reminders for deposits and final payments

• Contract review for vendors you’ve already booked to confirm clarity and compliance

• Assistance with outstanding vendor sourcing and closing open contracts

• Coordination of guest count updates, seating charts, and meal selections

• Guidance for parking, valet, and guest transportation logistics

• Support in creating your master timeline — integrating both vendor and venue requirements

Design & Styling Assistance

• Review of your existing design direction to ensure cohesion across all event elements

• Refinement of color palette, floral style, and décor consistency

• Consultation on layout and flow for ceremony, cocktail hour, and reception spaces

• Assistance with sourcing or confirming rentals: linens, furniture, draping, dance floors, lighting, and tabletop elements

• Creative input on stationery and signage to maintain cohesive event branding

• Collaboration with your florist and rental teams to finalize visual and functional details

• Guidance on personal details such as welcome signage, escort displays, favor stations, and guest experience design

Vendor Coordination

• Curated recommendations for remaining vendors that fit your vision, style, and budget

• Scheduling and attendance at up to three vendor meetings (florist, caterer, entertainment, etc.)

• Follow-up communication and logistical coordination with selected vendors

• Review and feedback on proposals and contracts for accuracy and coverage

• Coordination of your menu tasting and banquet setup meeting with the venue or caterer

• Ongoing vendor communication regarding arrival times, power requirements, and setup needs

• Confirmation of final delivery schedules, load-in instructions, and event-day logistics

Guest & Stationery Support

• Proofreading of invitation and menu wording for clarity and tone

• Guidance on guest address etiquette and timeline for mailing invitations

• Assistance with seating arrangements and place card organization

• Ideas for guest welcome gifts, favors, and escort displays

• Coordination of hotel blocks and welcome bag drop-offs for out-of-town guests

• Advice on ceremony order, music selections, and processional structure

• Guidance on marriage license application and requirements

EXECUTION & WEDDING DAY COORDINATION

On your wedding day, we become your behind-the-scenes team the first to arrive, the last to leave, and the ones ensuring everything happens seamlessly. Every timeline, vendor, and detail will be managed with calm professionalism so you can be fully present and soak in every moment.

• PRE-EVENT PREPARATION & FINAL CHECKS

  • Final timeline confirmation with all vendors 1–2 weeks prior to the wedding

  • Distribution of vendor contact sheet, floor plans, and logistics maps to all relevant parties

  • Final walkthrough of the venue with the catering manager and lead vendors to confirm setup locations, power sources, and flow

  • Review of the Banquet Event Order (BEO) for accuracy, guest count, and meal details

  • Verification of rental deliveries (tables, chairs, linens, chargers, draping, lighting, etc.)

  • Weather monitoring and implementation of backup plans if necessary

  • Coordination of final payment envelopes and gratuities for distribution on the day-of

  MORNING OF WEDDING

  • Early arrival of lead planner and assistants to oversee all vendor load-ins and setup

  • Styling of the bridal suite: ensuring champagne, water, light snacks, emergency kits, and all details (invitations, jewelry, shoes, rings, dress) are ready for flat-lay photography

  • Timeline management for hair, makeup, photography, and transportation schedules

  • Delivery of bouquets and boutonnieres with labeled distribution to bridal party

  • Check-in with all vendors upon arrival to confirm setup needs, timing, and readiness

  • Supervision of ceremony setup: chairs, altar décor, aisle markers, music cue testing, and guest comfort items (umbrellas, fans, blankets, etc.)

  • Coordination of first look or private moments between couple and photographer

  • Bridal party and family photo management according to timeline

  • Oversee groom and groomsmen readiness, boutonnière pinning, and photo prep

  CEREMONY MANAGEMENT

  • Coordination of ceremony rehearsal (prior day or morning-of) with officiant and wedding party

  • Vendor coordination with musicians, officiant, and photographer for timing and cues

  • Guest arrival supervision — greeting, usher direction, and program distribution

  • Cueing of processional music and bridal party entrances with precision and pacing

  • Troubleshooting guest or vendor issues discreetly (late arrivals, sound issues, etc.)

  • Assistance with ceremony rituals (unity candles, cultural traditions, family readings, etc.)

  • Coordination of recessional and transition of guests to cocktail hour

  • Post-ceremony cleanup and décor transfer from ceremony site to reception (if applicable)

  COCKTAIL HOUR MANAGEMENT

  • Supervision of guest flow and comfort — ensuring beverage service and passed appetizers begin on time

  • Styling and setup of lounge areas, cocktail tables, and bar décor

  • Cueing of live music or entertainment and sound checks

  • Coordination of couple’s private cocktail or photo session

  • Management of family portraits and group photos with photography team

  • Oversight of transition between ceremony breakdown and reception setup

  • Monitoring guest timing to ensure smooth transition to dinner reception

  RECEPTION MANAGEMENT

  • Final inspection of reception area before guest entry: centerpieces, candles, linens, place settings, escort displays, signage, and lighting ambiance

  • Cueing of DJ/Band and emcee for grand entrance and formalities

  • Directing of catering staff for precise meal service timing

  • Coordination of vendor dinner service and break schedules

  • Supervision of bar service, dessert stations, and specialty installations (photo booth, boba bar, cigar lounge, etc.)

  • Cueing and coordination of all reception highlights:

    • Grand entrance

    • First dance

    • Parent dances

    • Welcome speeches & toasts

    • Dinner service & transitions

    • Cake cutting

    • Bouquet and garter toss (if applicable)

    • Open dancing

    • Last call and final dance

  • Real-time troubleshooting (guest seating adjustments, dietary changes, vendor delays, etc.)

  • Timeline adjustments as needed while maintaining flow and atmosphere

  • Monitoring of ambient elements: lighting levels, music tempo, temperature comfort

  LATE NIGHT & EVENT CLOSE

  • Coordination of late-night food service or dessert bar setup

  • Organization of grand exit logistics (sparkler send-off, car departure, confetti, etc.)

  • Assistance with couple’s exit preparation: belongings, touch-up, and transportation

  • Collection and secure packing of all personal items, gifts, and keepsakes

  • Oversee breakdown of rentals and décor items ensuring proper vendor pickup

  • Supervision of venue strike and final walkthrough to ensure no items are left behind

  • Distribution of final payments and gratuities to vendors per couple’s instruction

  • Post-event debrief with staff and vendors to confirm successful closeout

  POST-EVENT FOLLOW-UP

  • Coordination of floral repurposing or donation to hospitals or charities (upon request)

  • Return of rental or personal items to proper vendors or family members

  • Post-event summary and review of vendor performance

  • Assistance with thank-you note tracking or gifting follow-up

  • Optional next-day brunch coordination or farewell gathering

  ON-SITE SUPPORT TEAM

  To ensure seamless execution, we staff based on event complexity and guest count:

  • Lead Planner: Oversees all logistics, vendor coordination, and client communication

  • Assistant Coordinators: Manage setup zones (ceremony, cocktail, reception) and timeline checkpoints

  • Design or Décor Lead: Supervises styling, tablescapes, and design consistency

  • Logistics Runner: Handles vendor arrivals, deliveries, and errands

  • Production Crew (as needed): Setup and teardown support for large-scale installations

  Staffing is customized to ensure every element is attended to with care, precision, and professionalism.

  INVESTMENT $6,000

DAY-OF COORDINATION SERVICES

(Also referred to as “Month-of Management & Event Execution”)

OVERVIEW

Our Day-of Coordination Services are designed to provide complete peace of mind in the final stretch of your planning journey. You’ve poured your heart into crafting your perfect day — now let us bring it all together with seamless precision.

From managing vendors and timelines to styling personal details and troubleshooting behind the scenes, our experienced coordination team ensures your wedding unfolds flawlessly. You can simply relax, be fully present, and savor every moment, knowing every moving piece is handled with care and professionalism.

IS THIS PACKAGE RIGHT FOR YOU?

This service is ideal for couples who have completed most or all of their planning — you’ve booked your venue, hired your key vendors, and finalized your design details — but want a professional to step in and take over the logistics in the final months leading up to your big day.

Our coordinators take your vision, refine it, and manage all execution details to ensure your plans are brought to life exactly as you’ve imagined.

THE DETAILS

2 Months Prior to Wedding Day

We begin the coordination process approximately 8 weeks prior to your wedding date, allowing us ample time to review all plans, connect with your vendors, and ensure every element is organized and aligned.

WHAT IT INCLUDES

1. PLANNING TRANSITION PERIOD (2 MONTHS PRIOR)

Comprehensive Planning Handoff

• Review of all your existing contracts, vendor contact information, and key planning documents

• Creation of a master event file summarizing every detail: ceremony order, floor plan, vendor timelines, and special requests

• Identification of missing elements or logistical concerns with professional recommendations for resolution

• Venue walkthrough and onsite logistics assessment to confirm floor plan flow, power sources, parking, and loading zones

• Coordination of final site inspection with catering and rental teams to review setup requirements and design layout

Timeline Development

• Creation of a minute-by-minute wedding day timeline for ceremony, cocktail hour, and reception

• Integration of all vendor setup and teardown schedules into one cohesive timeline

• Inclusion of bridal prep, photo sessions, transportation schedules, and key moments

• Distribution of finalized timeline to vendors, venue, and bridal party for clarity and accountability

2. CONSULTATIONS & COMMUNICATION

Two Structured Planning Meetings

• Initial Meeting (8 weeks out): Deep-dive review of your event plans, contracts, and creative details. We’ll discuss vendor needs, special moments, and develop your custom timeline.

• Final Meeting (2–3 weeks out): Detail-focused review, ideally at your venue. We’ll finalize logistics, floor plans, ceremony layout, vendor arrival times, and contingency plans.

Unlimited Communication

• Unlimited email, text, and phone access during your two-month coordination period for questions, updates, and peace of mind

• Prompt responses and proactive outreach to vendors and venue to keep everyone aligned

• Continuous check-ins and reminders to keep the final stretch organized and stress-free

3. VENDOR & LOGISTICS COORDINATION

Vendor Management

• Review and confirmation of all vendor contracts and deliverables

• Distribution of your final approved timeline and floor plan to all vendors at least one week in advance

• Communication of venue policies, load-in/load-out procedures, and setup parameters

• Confirmation of rental quantities, delivery times, and item counts

• Coordination of transportation schedules for bridal party and guests

• Creation of vendor contact sheet (with emergency numbers, arrival times, and roles) distributed to all key team members

• Management of all vendor questions and last-minute needs on your behalf

Rehearsal Coordination

• Facilitation of ceremony rehearsal with officiant, bridal party, and family

• Review of processional order, timing, and cues for musicians and attendants

• Guidance for parents and attendants on walking order and ceremony etiquette

• Coordination of rehearsal décor setup if applicable

4. CEREMONY & RECEPTION EXECUTION

Wedding Day Oversight

• Lead Coordinator arrival early in the day to manage vendor setup and oversee all logistics

• Team supervision of venue setup for ceremony, cocktail hour, and reception spaces

• Styling of personal items and details such as signage, welcome tables, programs, escort cards, menus, candles, guestbook, and favors

• Coordination of photography timeline — ensuring bridal prep, first look, and family portraits remain on schedule

• Cueing of officiant, musicians, and bridal party for ceremony entrances

• Cueing of key reception moments: grand entrance, first dance, parent dances, speeches, dinner service, cake cutting, bouquet toss, and final send-off

• Real-time troubleshooting for any issues — from missing items and vendor delays to last-minute décor adjustments — all handled quietly and efficiently

• Monitoring of lighting, temperature, and music flow throughout the event for guest comfort and ambiance

• Coordination of any surprises or special performances planned for the evening

Vendor & Staff Oversight

• Supervision of banquet staff and floor plan setup to ensure accuracy and alignment with design plans

• Attendance at sound check with your DJ or band to finalize music cues and transitions

• Coordination of vendor meal distribution and vendor break schedules

• Vendor check-ins throughout the day to ensure timely delivery and smooth service

5. END-OF-NIGHT WRAP-UP

Post-Event Coordination

• Supervision of breakdown and load-out for all vendors and rental companies

• Collection of personal items, gifts, cards, and sentimental décor pieces for safekeeping

• Confirmation that all rentals are returned and accounted for

• Final venue walkthrough to ensure nothing is left behind

• Distribution of final payments and gratuities to vendors on your behalf

• Handling of any last-minute issues, guest needs, or transportation coordination

6. ADDITIONAL SIGNATURE TOUCHES

(What sets us apart)

• Custom Wedding Day Emergency Kit stocked with everything from fashion tape and safety pins to stain remover and Advil — available for the couple and bridal party

• Bridal party coordination and timeline management — ensuring everyone is dressed, prepped, and on schedule

• Vendor liaison & problem-solver extraordinaire — our team anticipates issues before they happen

• Décor perfection: every candle lit, napkin folded, and floral arrangement placed exactly as envisioned

• Guest experience focus: from greeting VIP guests to ensuring family seating, comfort, and flow

• Seamless communication: walkie-talkies or group comms between coordinators for real-time coordination

• Timeline flexibility: we adapt gracefully to last-minute shifts without missing a beat

• Calm professionalism: our coordinators are trained to handle high-pressure moments with composure, discretion, and a smile

ON-SITE SUPPORT TEAM

Depending on your guest count, layout, and logistics, 1–4+ assistants will be assigned to your event to ensure flawless execution. Each assistant handles specialized duties (timeline management, décor styling, vendor liaison, or guest hospitality).

Assistant rates vary by location and scope — please inquire for customized pricing.

STARTING INVESTMENT: $3,000
(Final pricing may vary based on guest count, location, travel requirements, and event complexity.)

OPTIONAL UPGRADES

• Rehearsal Dinner Coordination

• Welcome Party or Farewell Brunch Management

• Custom Floor Plan & Layout Rendering

• Timeline Management for Pre-Event Setups (Decor Day)

• Post-Wedding Cleanup & Rental Return Assistance

• Floral Donation Coordination (Next-Day Pickup)

SOCIAL EVENTS & CELEBRATIONS PACKAGE

(Event Planning, Design, & Coordination)

OVERVIEW

From intimate gatherings to milestone moments, our Social Event Planning & Design Services bring beauty, organization, and creativity to every celebration. Whether it’s a baby shower, gender reveal, birthday celebration, bridal shower, or engagement party, we manage every detail so you can focus on being fully present with your guests.

We handle all aspects — from design concept and décor setup to vendor coordination and event execution — ensuring your event is stylish, seamless, and truly memorable.

HOW IT WORKS

Our process begins with a collaborative consultation to understand your vision, aesthetic, and priorities. We then create a cohesive plan that blends beautiful design with flawless logistics — from theme direction and layout planning to vendor coordination and event management.

No matter the size or style of your celebration, we bring the same care and attention to detail that define every Details by Kellie event.

WHAT IT INCLUDES

1. PLANNING & CONSULTATION

Vision Development

• Initial consultation to define theme, tone, color palette, and guest experience

• Creation of a custom design concept and mood board tailored to your event style

• Selection of venue and layout plan suitable for your guest count and aesthetic

• Guidance on event flow, entertainment, and special moments (toasts, games, photo ops, etc.)

Timeline & Organization

• Customized planning checklist and timeline from booking to event day

• Regular planning updates and progress check-ins

• Unlimited email and phone consultations during the planning period

• Management of all deadlines, deliveries, and final confirmations

2. DESIGN & DÉCOR STYLING

Creative Direction

• Development of a cohesive visual concept (theme, colors, and textures)

• Mood board presentation including tablescape, floral style, signage, and accent elements

• Assistance with custom signage, balloon installs, photo backdrops, dessert displays, and themed props

• Selection and coordination of rentals, linens, floral arrangements, and décor elements to align with your design

Setup & Styling

• Full event setup and décor styling including tables, centerpieces, signage, and focal installations

• Styling of all personal touches: dessert table, guest favors, photo areas, gift tables, and welcome displays

• Collaboration with floral and décor vendors to ensure design consistency and quality

• End-of-event teardown and décor removal coordination

3. VENDOR MANAGEMENT & COORDINATION

Vendor Sourcing & Management

• Curated vendor recommendations tailored to your budget, style, and event type (catering, rentals, florals, entertainment, photography, dessert vendors, etc.)

• Vendor communication and booking assistance — we confirm availability, secure contracts, and finalize logistics

• Contract and invoice review to ensure clarity and deliverables

• Creation of a detailed vendor timeline for arrivals, setup, and breakdown

• Coordination with all vendors on event day to ensure smooth transitions and proper setup

Catering & Service Oversight

• Coordination of menu tastings and catering logistics

• Communication with bartending and service teams for timing, flow, and presentation

• Assistance with custom beverage menu, dessert displays, or themed bites

4. EVENT EXECUTION & MANAGEMENT

Event Day Management

• Lead planner arrival for setup oversight and vendor load-in

• Full coordination of décor setup and room styling

• Cueing and timing management for key event moments (e.g., toast, surprise reveal, cake cutting, gift opening, etc.)

• Coordination of entertainment, photography, and special activations

• Guest and family assistance — ensuring everyone knows where to be and when

• Real-time troubleshooting and management of any on-site adjustments

• Vendor communication and timing enforcement throughout the event

Breakdown & Wrap-Up

• Coordination of vendor teardown and rental pickup

• Collection of personal items, gifts, or décor keepsakes for safekeeping

• End-of-event venue walkthrough to ensure nothing is left behind

5. SIGNATURE TOUCHES THAT SET US APART

• Custom event day emergency kit with essentials for hosts and guests

• Optional design rendering or table layout preview for visual planning

• Guest experience focus: greeting guests, maintaining flow, and ensuring comfort

• Photography styling support: assisting photographers with flat lays and décor details

• Vendor gratuity & final payment management on your behalf

• Calm, polished professionalism that keeps your event running effortlessly from start to finish

TYPES OF EVENTS WE SPECIALIZE IN

• Baby Showers — sweet, modern, or luxury-inspired designs for growing families

• Gender Reveals — elegant or playful setups for the big surprise moment

• Birthday Celebrations — milestone birthdays, luxury dinners, or themed soirées

• Bridal Showers — romantic, chic gatherings for brides-to-be

• Engagement Parties — modern celebrations filled with personality and style

• Corporate or Brand Events (optional add-on category) — product launches, appreciation dinners, or styled networking events

ON-SITE TEAM SUPPORT

Depending on your guest count, venue layout, and logistics, 1–4+ assistants will be assigned to your event for setup, vendor coordination, and guest support.

Assistant rates vary based on location and event complexity — please inquire for a custom estimate.

STARTING INVESTMENT:

$3,500
(Final pricing may vary depending on guest count, location, event type, and level of design complexity.)

OPTIONAL UPGRADES

Enhance your experience with any of the following:

• Custom Backdrop or Floral Installation Design

• Balloon & Styling Package Add-On

• Rehearsal or Pre-Event Dinner Coordination

• 3D Floor Plan or Layout Rendering

• Event Branding or Stationery Suite Design

• Full-Service Cleanup & Post-Event Reset

• On-Site Photographer or Content Creator Coordination

OVERVIEW

Our Intimate Wedding Package is designed for couples who desire an unforgettable, beautifully styled celebration on a more personal scale without sacrificing elegance or detail.

Perfect for micro-weddings, elopements, or celebrations under 60 guests, this package offers a thoughtfully curated experience that includes planning, design, vendor coordination, and day-of execution — everything you need to create a seamless, heartfelt event.

Whether you’re envisioning a chic backyard soirée, a vineyard ceremony, or a private coastal celebration, our team ensures your day reflects your story, your style, and your love.

WHAT IT INCLUDES

1. PLANNING, DESIGN & EVENT MANAGEMENT

Comprehensive Planning Support

• Dedicated planner from the moment of booking through your wedding day

• Unlimited email and phone consultations for personalized guidance

• Customized wedding timeline and checklist with key milestones and vendor due dates

• Venue sourcing & booking assistance — we’ll help you find the perfect location that aligns with your aesthetic, budget, and guest count

• Coordination of all logistics, vendor communication, and scheduling leading up to the event

• Budget tracking & payment schedule management for transparency and ease

Creative Design & Styling

• Development of a personalized design mood board tailored to your wedding vision

• Color palette and floral direction that reflect your unique style

• Design of cohesive details: signage, stationery suite, tablescapes, lighting, and ceremony décor

• Recommendations and sourcing for furniture, rentals, and specialty décor

• Styling of guest tables, sweetheart table, cake display, and welcome area

• Setup and design execution on the wedding day — every floral arrangement, napkin fold, and candle placement curated with precision

2. FLORALS & PERSONAL BLOOMS

• Custom floral design tailored to your wedding theme and palette

• Bridal bouquet & groom boutonniere included

• Coordinated ceremony and reception florals such as altar arrangements, centerpieces, and accent blooms

• Optional bridesmaid bouquets, groomsmen boutonnieres, and family corsages available as add-ons

• Delivery, setup, and on-site floral styling included

3. PHOTOGRAPHY & CINEMATOGRAPHY

• Professional wedding photographer to capture all key moments, details, and portraits

• Cinematographer / videographer for full wedding film coverage (ceremony, reception, and highlight reel)

• Pre-event consultation to discuss style preferences and shot list

• Timeline integration for photo sessions, first look, and family portraits

• Delivery of edited gallery and highlight film within standard turnaround time

4. OFFICIANT & CEREMONY SUPPORT

• Coordination with a licensed officiant for ceremony personalization and rehearsal

• Guidance on marriage license process and documentation requirements

• Assistance with ceremony structure, vows, and music selections

• Cueing of processional & recessional music during ceremony

5. MUSIC & ENTERTAINMENT

• Choice of DJ, live musician, or acoustic ensemble depending on your event style

• Sound system setup for ceremony, cocktail hour, and reception

• Playlist consultation and customized music timeline

• Coordination of cues for processional, first dance, and reception formalities

6. BRIDAL BEAUTY EXPERIENCE

• Professional bridal hair and makeup artist for the bride (trial available upon request)

• Coordination of stylist arrival, setup, and timing to align with photography schedule

• Optional add-on services for bridesmaids, family members, or touch-ups throughout the event

• Day-of beauty coordination — ensuring everyone is photo-ready and on schedule

7. CULINARY & CELEBRATION ELEMENTS

Wedding Cake & Dessert Display

• Custom wedding cake designed to complement your theme and color palette

• Cake table styling with coordinated florals and décor accents

• Optional dessert bar or champagne tower setup available

Catering & Beverage (optional add-on)

• Assistance with menu curation and tasting coordination

• Coordination of bar service or specialty cocktail design

• Collaboration with catering staff to ensure timeline alignment and service flow

8. EVENT FURNITURE & RENTALS

• Coordination of event furniture rentals including tables, chairs, linens, dinnerware, glassware, and flatware

• Optional upgrades: lounge furniture, draping, accent lighting, dance floor, or specialty rentals

• Delivery, setup, and teardown coordination handled by our team

• Final floor plan design ensuring seamless flow for ceremony, dining, and dancing

9. WEDDING DAY EXECUTION

• On-site coordination team to manage setup, vendor arrivals, and timeline execution

• Styling of all décor elements and personal details

• Cueing of ceremony and reception formalities: processional, grand entrance, first dance, toasts, cake cutting, and send-off

• Guest and vendor assistance throughout the event

• Distribution of final vendor payments and gratuities

• End-of-night collection of personal items, gifts, and décor keepsakes

• Coordination of vendor breakdown and venue walkthrough

10. SIGNATURE TOUCHES

• Emergency kit provided for bride and bridal party

• Custom welcome signage and event styling consultation

• Timeline distribution to all vendors for smooth communication

• Final walkthrough with venue and vendors prior to event week

• Post-event cleanup and rental return coordination

ON-SITE SUPPORT TEAM

Depending on your guest count and event logistics, 1–4+ assistants may be assigned to your wedding for flawless setup, guest flow, and vendor coordination.

Assistant rates vary based on event location and complexity — please inquire for a custom quote.

STARTING INVESTMENT: $35,000

(Final pricing varies depending on guest count, floral scope, vendor selections, and travel requirements.)

OPTIONAL UPGRADES

• Rehearsal Dinner or Welcome Party Coordination

• Additional Floral Designs or Installations

• Specialty Lighting & Draping Packages

• Hair & Makeup Services for Bridal Party

• Extended Photography Coverage or Second Shooter

• Custom Stationery & Signage Design

• 3D Floor Plan & Design Rendering

• Luxury Tabletop Styling Add-On

• Honeymoon Planning Assistance

FOR A CUSTOM PROPOSAL

Each intimate wedding is unique we’ll tailor your proposal to your vision, style, and guest experience.
Please contact Details by Kellie for a personalized consultation and curated quote for your celebration.